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Overview - Out-Of-Office Bot

Out-of-Office (OOO) bot allows a user to set his/her vacation responder either using the default system text or his/her own custom text.

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How to go about it??

Set Out-Of-Office responders

You can set your Out-Of-Office responder via your Workchat window by following steps below -

  • Type #set in Workchat window or use menu and click Apply. Or, you can simply type into the chat window like -On leave tomorrow or Will be on leave this monday
  • Bot will ask for a start date, provide in dd/mm/yy format or choose from among the provided quick-reply buttons. In case you have already typed that out as a message it will ask for reconfirmation.
  • Bot will ask for an end date. Enter end date in dd/mm/yy format or choose from among the provided quick-reply buttons.
  • Bot will publish the pre-set text to be used or ask you to set your custom text.
  • Bot will ask to change your name to the bot customised name(it will add the postfix Out-of-Office' after your name) or Keep your original name. Another option is to add custom postfix. You can use it to add postfixes like 'Working from home', 'Working from Los Angeles', 'Out for a conference', etc.

Send out instant notifications to peers regarding your unavailability!

Bot sends a system-generated notification on any post(in the form of a comment) where the user with an active OOO is mentioned

It also informs(via Workchat) the peers (who try to contact the OOO user) regarding his/her unavailability. It displays the message provided by the user.

ooo-notification

View / Delete Out-Of-Office responders

OOO bot allows you to view and if required delete all/any responders set in the system.

Just type view in chatbot, you can view all the scheduled responders and you can delete them as well.

ooo-deletion ooo-deletion ooo-deletion

Analytics

As an admin, you can track bot usage with charted data regarding total vacation count and leading applicants

You can download all these reports in the required format for future reference.

vacation-analytics

Feel free to reach out for queries at help@huminos.com